I-9 Update: 3 Things You Need to Know

1. By July 31, remotely verified I-9 ID’s must be reverified and viewed in person.

Context:

  • Between May 1, 2020 and April 30, 2022 the government allowed organizations to view I-9 ID’s digitally

  • This was a temporary solution during COVID

What to Do:

  • The government is now requiring organizations update those I-9’s where IDs were not viewed in person no later than July 31, 2022

  • Request any employees hired during that time present IDs in person for you or an authorized representative to view.

  • If employee is inactive, no action is needed.

  • We recommend attaching a simple form to the back of the I-9 stating ID’s were now viewed in person. Sign and date it

 

2. How to fix errors on ALL I-9 forms:

Context:

  • I-9 forms can be complex and tedious, but fines for mistakes can be expensive ($2K+ per error)

What to Do:

  • Update I-9’s done remotely during COVID and audit the rest of active employees’ I-9’s.

  • If you find an error, just draw a line through the mistake, correct it, and attach a correction memo to the I-9 indicating the error was found during the audit and has been corrected. Sign and date.

 

3. A new I-9 form is being created.

Context:

  • Current form expires October 31, 2022

  • Does not mean everyone needs to redo the I-9, but going forward, use the new form

What to Do:

  • Put a reminder on your calendar to check at the beginning of October for any news about the updated form.

  • Then wait – we will let you know when it is released and what has changed!

 

Still have questions?