Q. "Is that meeting really necessary?"
Answer:
We know you're not supposed to answer a question with a question, but answer these four before scheduling your next meeting to make sure it isn't "just another meeting":
1. What is the purpose?
Think about the purpose, the desired outcome, and how you will measure success. Determine the type of meeting. We like to use these five categories: community building, communication, collaboration/brainstorming, coaching and decision making.
2. Who needs to be there?
Clarify your invite list. Identify staff members that actually have a stake in the issue, those who hold key information, and decision makers that must be present. Keep this list as small as possible.
3. Who does what?
Determine who actually has the authority to make decisions and who will be the one moving the decision making process forward. Also, think about who is going to take notes!
4. What are the details?
Think about how much time you need, what time of day is best, and any necessary equipment. Check the availability of participants, too.