Q. "Do we have to get permission to run a background check?"
Answer:
Yes, the Fair Credit Reporting Act (FCRA) requries you to get permission from an applicant, employee or volunteer before conducting a background check.
It also has specific notice requirements, such as providing the applicant or employee a summary of their FCRA rights and the appropriate adverse action letters if you decide not to hire them or terminate their employment because of the background check. A number of state laws also have background check requirements.
Legal requirement aside, telling applicants and volunteers what to expect as part of the selection process is considered a professional courtesy, especially if you'll conduct background checks or any other kind of screening that digs into history that may not be directly related to the work they will be doing.